Kirin Parmar, doing business as KirinParmar
Effective Date: July 30, 2026
Respecting Your Privacy
Your privacy matters to me.
Whether you contact me with a question, schedule a discovery call, join a coaching program, attend a workshop or webinar, download a resource, or work with me as a coaching client, I am committed to handling your personal information with care, respect, and professionalism.
This Privacy Policy explains what personal information I collect, how I use it, when I may share it, and the choices available to you. It applies whenever you interact with my coaching practice, whether online or offline, including through my website, email, telephone, video conferencing, social media, downloadable resources, workshops, webinars, coaching services, and other services I provide.
By accessing or using my website or services, you acknowledge that you have had the opportunity to review this Privacy Policy.
Information I Collect
Depending on how you interact with my coaching practice, I may collect the following categories of personal information.
Information You Provide
This may include:
- Your name, email address, telephone number, and other contact information.
- Information you provide when submitting an inquiry or scheduling a consultation.
- Information you choose to share during coaching sessions or related communications.
- Scheduling information needed to manage appointments.
- Information you provide when requesting a downloadable resource, subscribing to my newsletter, registering for a workshop or webinar, or enrolling in a coaching program.
- Communications between you and me by email, telephone, social media, or other means.
Payment Information
Payments are processed securely by Stripe or another secure payment processor. I do not receive or store your complete payment card information.
Information Collected Automatically
When you visit my website, certain limited technical information may be collected automatically, such as:
- Your IP address.
- Browser type.
- Device type.
- Operating system.
- General website usage information.
This information helps keep the website functioning properly and helps me better understand how visitors use the site over time.
You are never required to provide more information than you are comfortable sharing. However, choosing not to provide certain information may limit my ability to provide services or respond to your requests.
How I Use Your Information
I collect and use personal information only for legitimate business purposes, including to:
- Respond to inquiries.
- Schedule and deliver coaching services.
- Conduct discovery calls.
- Register you for workshops, webinars, or coaching programs.
- Process payments.
- Provide requested resources.
- Send newsletters or coaching updates if you have requested them.
- Communicate about appointments, purchases, or programs.
- Improve my services and website.
- Maintain appropriate business, legal, tax, and accounting records.
- Protect the security and integrity of my coaching practice.
I do not sell, rent, or trade your personal information to third parties for their independent marketing purposes.
I do not use your personal information for automated decision-making or profiling that produces legal or similarly significant effects.
Legal Basis for Processing (Where Applicable)
Where applicable privacy laws require a legal basis for collecting or using personal information, I rely on one or more of the following:
- You have given your consent.
- The information is necessary to provide services you have requested or to fulfill our agreement.
- The information is necessary to meet legal, tax, or accounting obligations.
- I have a legitimate business interest in operating, improving, and protecting my coaching practice, provided those interests do not override your privacy rights.
Coaching Confidentiality
Coaching conversations often involve personal and sensitive information. I treat what you share with care, respect, and professionalism and use that information only to support our coaching relationship and administer my practice.
Coaching records are maintained only as reasonably necessary for professional record-keeping, business administration, and legal or accounting purposes.
Coaching notes may be maintained using secure practice-management software, including Coaching Genie, to support continuity of coaching and appropriate record-keeping.
If coaching sessions are recorded using Fathom or another recording service, recordings will be made only with your knowledge and permission. Recordings are retained only as reasonably necessary and are generally deleted within approximately 90 days.
While coaching is intended to be confidential, there are limited circumstances in which disclosure may be required by law, such as in response to a lawful court order or other legal obligation.
Although I take reasonable steps to protect your information, no method of electronic storage or transmission can be guaranteed to be completely secure.
The privacy practices described in this Privacy Policy are separate from the confidentiality provisions contained in your Coaching Agreement, which govern our coaching relationship in greater detail.
Third-Party Service Providers
I use trusted third-party service providers to help operate my coaching practice efficiently. Depending on the services you use, these providers may include:
- Acuity Scheduling for appointment scheduling.
- Stripe for secure payment processing.
- Zoom for video conferencing.
- Dropbox Sign for electronic signatures.
- Coaching Genie for confidential coaching records.
- Fathom for session recordings made with your permission.
- Email service providers for newsletters and client communications.
- Website hosting and related technical services.
These providers receive only the information reasonably necessary to perform the services they provide. They are responsible for protecting the information they receive in accordance with their own privacy policies and applicable laws.
I encourage you to review the privacy policies of any third-party services you use when interacting with my business.
Email Communications
If you request a resource, subscribe to my newsletter, register for an event, or otherwise choose to receive communications from me, I may occasionally send emails containing educational content, coaching insights, practice updates, or information about future services.
You may unsubscribe from marketing emails at any time by clicking the unsubscribe link included in those emails or by contacting me directly.
Even if you unsubscribe from marketing communications, I may still contact you regarding appointments, purchases, administrative matters, or services you have requested.
Cookies and Website Technologies
My website may use cookies or similar technologies that help the website function properly and provide general information about how visitors use the site so I can continue improving it over time.
Most web browsers allow you to control or disable cookies through your browser settings. Please note that disabling cookies may affect certain features or functionality of the website.
At this time, I do not knowingly use advertising cookies or similar technologies for targeted advertising. If additional analytics or advertising technologies are introduced in the future, this Privacy Policy will be updated accordingly.
Data Security
I take reasonable administrative, technical, and organizational measures to protect the personal information I collect from unauthorized access, disclosure, misuse, alteration, or destruction.
Access to personal information is limited to the systems and trusted service providers necessary to operate my coaching practice.
Although I use reasonable safeguards to protect your information, no website, email system, or electronic method of storing or transmitting information can be guaranteed to be completely secure.
If I become aware of a data breach that legally requires notification, I will respond promptly and provide any notifications required by applicable law.
Data Retention
I retain personal information only for as long as reasonably necessary to:
- Provide requested services.
- Maintain appropriate coaching records.
- Meet legal, tax, accounting, or regulatory obligations.
- Resolve disputes.
- Protect my legitimate business interests.
Different categories of information may be retained for different periods depending on their purpose.
When personal information is no longer reasonably necessary, I take appropriate steps to securely delete or dispose of it.
International Visitors
My coaching practice is based in California, United States. If you access my website or provide personal information while located outside the United States, you understand that your information may be transferred to, stored, and processed in the United States, where privacy laws may differ from those in your home country.
Regardless of where your information originates, I take reasonable steps to protect it and handle it in accordance with this Privacy Policy.
Your Privacy Rights
Depending on where you live and the privacy laws that apply to your personal information, you may have the right to:
- Request access to the personal information I hold about you.
- Request correction of inaccurate or incomplete personal information.
- Request deletion of your personal information, where appropriate.
- Request that I restrict certain uses of your personal information.
- Object to certain processing of your personal information where permitted by law.
- Withdraw your consent where my processing is based on your consent.
- Unsubscribe from marketing communications at any time.
- Request information about how your personal information is collected, used, and shared.
Please note that these rights are not absolute. In some circumstances, I may be required to retain certain information to comply with legal obligations, resolve disputes, enforce agreements, or maintain appropriate business records.
If you wish to exercise any applicable privacy rights, please contact me using the information provided below. I will respond within the time required by applicable law.
California Residents
California residents may have additional privacy rights under applicable California law. Depending on the law that applies and the nature of your interaction with my business, these rights may include the ability to request access to, correct, or delete certain personal information, or to learn how your personal information is collected, used, and shared.
If you believe you have rights under California law and would like to exercise those rights or ask questions about how I handle your personal information, please contact me using the information provided below.
Children’s Privacy
My coaching services are intended for adults.
I do not knowingly collect personal information from children under the age of 13 without appropriate parental or legal guardian consent.
If I become aware that I have collected personal information from a child in violation of applicable law, I will take reasonable steps to delete that information promptly.
Changes to This Privacy Policy
I may update this Privacy Policy from time to time to reflect changes in my coaching practice, technology, legal requirements, or privacy practices.
When changes are made, the Last Updated date at the beginning of this Privacy Policy will be revised. Material changes will become effective when the updated Privacy Policy is posted on my website unless otherwise required by law.
I encourage you to review this Privacy Policy periodically so you remain informed about how I collect, use, and protect your personal information.
Contact Information
If you have questions about this Privacy Policy, wish to exercise any applicable privacy rights, or would like additional information about how I handle your personal information, please contact:
Kirin Parmar, doing business as KirinParmar
San Francisco, California, USA
Email: kirin@kirinparmar.com